RenewalRadar is the compliance operations engine for Virginia trade service businesses. It tracks every license and certification your team holds, verifies each one against the state's own records, and escalates renewals at 90, 60, 30, 14, 7, and 1 day out — before an expired credential takes a tech off a job.
Built for DPOR, VDH, NICET, OSHA, and NCCCO credentials across Virginia.
Spreadsheets and calendar reminders fail quietly. RenewalRadar replaces them with a tracked roster, state-verified records, and an escalation ladder that keeps tightening until the renewal is done.
Add your people and the credentials each one holds — installers, operators, soil evaluators, elevator mechanics, NICET techs. One tech often carries three to five credentials; RenewalRadar rolls them all up under the person.
Each credential is checked against Virginia DPOR's own license records on a weekly refresh. If your record and the state's disagree, it's flagged as an unresolved conflict — never silently overwritten.
Renewals surface at 90 days and escalate through 60, 30, 14, 7, and 1 day. The dashboard always leads with what needs action — expired items and anything due inside 60 days — so nothing ages in the dark.
The businesses where one expired credential can idle a crew, fail an inspection, or void a permit — and where the owner is usually the one holding the spreadsheet.
Installers, operators, and soil evaluators licensed through DPOR's onsite sewage program, plus VDH sewage handler and AOSS operation permits.
Virginia Certified Elevator Mechanics and the contractor firms whose specialty rides on them — a firm's elevator work is only as current as its mechanic's certification.
NICET-certified sprinkler and fire alarm teams, plus Virginia's Certified Automatic Fire Sprinkler Inspectors — multi-level credentials with CPD points, not just a date.
RenewalRadar's Virginia rules engine holds the actual regulation for each credential type — the fee, the CE requirement, the grace period, and what reinstatement looks like if you miss. When you open a credential, the rule is right there with it.
Action-needed count up front — expired plus due within 60 days — with the single most urgent credential named, not buried in a list.
Credentials grouped under each worker with a worst-status indicator, so you see who's at risk — not just which paper is expiring.
Every credential shows its state plainly: your record, verified against DPOR with a last-verified date, or an unresolved conflict that needs a human decision.
License cards, CE certificates, and insurance documents stored against the person and credential they belong to — retrievable in seconds at inspection time.
| Credential | Cycle | Renewal fee | CE / CPD |
|---|---|---|---|
| Certified Elevator Mechanic | 2 yr | $110 | 8 hrs |
| Master Conv. Onsite Operator | 2 yr | $80 | 6 hrs |
| Master Alt. Onsite Installer | 2 yr | $80 | 14 hrs |
| NICET Fire Alarm, Levels I–IV | 3 yr | $220 base | 90 CPD pts |
| Fire Sprinkler Inspector | 2 yr | $110 | 8 hrs |
| Class A Contractor | 2 yr | $270 + $30 | None — firm |
| Asbestos Supervisor | 1 yr | $45 | 8-hr refresher |
Every rule cites its source regulation (for example, 18VAC50-22 for contractor firms) and carries a verification flag — anything not yet confirmed against the current regulation text is labeled partially verified rather than presented as settled.
The dashboard is private by default. Owners and office managers sign in with work email and password today, and the sign-in is built to grow with your company — provider sign-in and full single sign-on slot in without changing how your team gets in.
Password sign-in now. Work email and password, with per-user accounts so you always know who verified what, and when.
Google and Apple next. One-tap provider sign-in is on the access roadmap — your team will be able to use the Google or Apple account they already have.
SSO for larger firms. SAML and OIDC single sign-on, so IT can enforce its own password, MFA, and offboarding policies centrally.
The standard sign-in for every RenewalRadar workspace.
Provider sign-in for teams already on Google Workspace.
Provider sign-in for owners and managers on Apple devices.
Federated sign-in through your identity provider, with enforced MFA.
Sign in to the customer dashboard to see your action-needed list, your team's credentials, and the escalation queue — or talk to us about onboarding your crew.
Access your compliance dashboard, team roster, and document vault.
Provider sign-in is being enabled workspace by workspace. If yours isn't on yet, sign in with email below — your account carries over when Google or Apple sign-in is switched on.
New to RenewalRadar? See how onboarding works
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| Person | Credential | Expires | Days left | Status | DPOR |
|---|
Credentials roll up under the person who holds them. Select any credential for its Virginia rule, verification state, and documents.
Every tracked credential enters the ladder at 90 days and tightens through 60, 30, 14, 7, and 1 day. This is the queue as it stands today — alert sending is the final layer and is not switched on in this workspace yet.
License cards, CE certificates, and coverage documents, attached to the person or credential they belong to. Details are entered manually — automatic reading of uploaded documents comes later.
How you sign in to this workspace, and what sign-in options can be added as your firm grows.